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4 Best data redaction solution (2023 Edition)

data redaction solutions

Data redaction is the act of hiding personally identifiable information (PII) in a document that you can use to identify an individual. It involves masking the information, such as by blacking out text or encrypting it. 

Redaction is often used to redact sensitive data and protect the privacy of individuals. You can also use data redaction solutions to protect information breaches in large databases. There are a lot of data redaction solutions that you can try depending on your use case.

Either you can do it manually, which is very very time consuming & causes a lot of errors, or you could try some data redaction solutions which will make everything automated for you.

What do you need to know before choosing your data redaction solution?

You must carefully consider your data redaction needs before choosing a solution. You need to balance the need for security with the need for accessibility and convenience. 

Failing to redact enough information can leave you vulnerable to identity theft or other harm. When it comes to keeping people safe, data redaction is a must. Obscuring sensitive information helps protect your datasets from identity theft, fraud, and other danger like ransomware even.

If you’re a business owner then data redaction should be in your top priority. Data redaction help you stay in compliance with data redaction policies such as GDPR. In this way you avoid legal liabilities and compliance issues. Data redaction also keep your trade secrets protected.

It will also help you improve customer trust and loyalty when they see you take data privacy seriously. So, what are the best data redaction solutions?

Let's dive in!

4 Best data Redaction solutions to keep your data safe and secure

There are many data redaction solutions on the market today. Their effectiveness lies in the kind of features they offer: ease of use and pocket-friendliness. For data privacy and security, you must take all the necessary precautions to keep your data safe. One of the most effective ways to do this is through data redaction. You can do that through several different methods. They include data masking, encryption, and tokenization.

Below are some of the different data redaction solutions available:

  1. Data masking

Data masking is one of the most popular data redaction solutions in the market today. Data masking refers to the process of hiding sensitive data in a database. The solution replaces sensitive data with random characters or symbols.

The fictitious data looks real, but it doesn't reveal any factual information about you or your organisatifon. This makes it difficult for anyone else to understand. There are several ways to do data masking. The most common method is using a random number generator.


  • Removes sensitive information from documents.
  • Preserves the formatting and layout of the document.
  • Searches for and replaces sensitive information in many documents at once.
  • Provides an extra layer of security for sensitive data. This is particularly important if you are working with confidential or proprietary information.
  • Improves performance by reducing the amount of data you need to process.


  • Can lead to security breaches if the process is not done correctly.
  • The redaction process is irreversible. This means you can not access your original document after using a data masking redaction solution.
  1. Data encryption

Data encryption is another data redaction solution. Data encryption is a process of transforming readable data into an unreadable format. This can be done using various software, hardware, and physical devices.


  • Remove sensitive information from documents. 
  • Preserves the formatting and layout of the document.
  • Searches for and replaces sensitive information in many documents at once.
  • Protects your data from being accessed by unauthorized people.
  • Prevents data breaches by encrypting which makes it more difficult to hack than unencrypted data.
  • Ensures the privacy of your data. 


  • Challenging to set up and manage. 
  • Hard to access your data in case you lose your encryption key. 
  • Due to layers of security the software must process and unravel, encrypted data can sometimes be slower to process than unencrypted data.
  1. Tokenization
key, tag, securit

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Tokenization is another data redaction solution that involves replacing sensitive data with generated characters or tokens.


  • Removes sensitive information from documents. 
  • Preserves the formatting and layout of the document.
  • Searches for and replaces sensitive information in many documents at once.
  • You can implement it quickly and easily without changing the database structure.
  • Use tokens makes it difficult for hackers to read or decipher your data, hence very effective at protecting your data.


  • Tokenized data can be challenging to read and understand.
  • If your database is breached, the attacker may still be able to guess the meaning of the tokens. This could reveal sensitive information.

Use of data redaction software

Your bonus!

Finally, do you want to keep your data secure? Use redaction software and tools. 

Why should you use redaction software?

Data redaction software helps you to;

  • Save time and money by  streamlining up your workflow.
  • Reduces the amount of data you need to process and store.
  • Improves your data quality even for a large data set.
  • Improves the security of your data by ensuring that sensitive information is appropriately redacted.
  • Helps you comply with regulations such as GDPR and HIPAA.
  • Improves the efficiency of your organization by automating the data redaction process.

What to look for in a data redaction tool?

Below are a few key things to look for in a good data redaction tool.

  • Have the ability to redact text and images. The feature is important for protecting sensitive information in digital documents and images. The tool should be highly effective at removing sensitive information from your files.
  • Straightforwardness. A good redaction tool should have an easy-to-use interface. Data redaction can be a complex process. It's crucial, thus, to choose a tool with an interface that is easy to use and understand.
  • Flexible redaction options. Good data redaction tools will offer a range of options for how to redact information. The options include blurring, blacking out, and whiteout.
  • Compatible with a range of file types. The best data redaction tools will be compatible with the most common file types. File types are such as PDFs, Word documents, and JPEGs.
  • Allow export of the redacted data in various formats. It should allow you to integrate files easily into your workflows in various formats. The formats may include ZIP, STL, PDF, Xls, etc.
  • Safety. You want to ensure that your data redaction tool offers robust security features. It should assure you that your data is protected from unauthorized access.
  • Affordable. Ensure value for money is represented by competent security software at an affordable cost. You'll want to find something that fits within your budget. You'll get the job done without breaking the bank.

5 Considerations when choosing a redaction tool

It would help to consider a few things before choosing a data redaction solution.

  1. What is the sensitivity of the data you need to redact?
  2. What is your budget for a data redaction solution?
  3. How much data do you need to redact?
  4. How many people will need to access the redacted data?
  5. How important is it that the data be redacted irreversibly?

Introducing Redactable…

Redactable is a powerful data security tool that helps you protect sensitive information. With Redactable, you can redact sensitive information from your database and prevent it from being accessed or viewed by unauthorized users. 

Even with a limited budget, Redactable gives you access to an extensive set of features. Some of the features which we have which really stand out well are permanence, one click redaction, collaboration and issuance of redaction certificates.

We even have a 7 day risk free trial so you can go inside and check in the product easily.

Why Choose Redactable?

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  • Using Redactable means getting data quality. We have AI workflows that have no room for errors. It also helps in increasing your productivity.
  • Has an easy-to-use interface. You don't have to be a technical wizard to understand your way around the tool.
  • Offers one-click redaction that delivers fast automation in redacting documents from our competent AI technology.
  • Provides redaction certificates that help you manage and track who and when they redacted your documents.
  • Allows team collaboration with extra seats for your team members and colleagues to work collaboratively.
  • It has a distinct redaction blog section that serves as the software redaction center where you can get news, guides, and the latest on data privacy.
  • Has built-in native integration. The available built-in integrations are Google Drive, Dropbox, OneDrive, and Box.
  • The Redactable software is fit for all types of industries. A lot of our workflows are applicable to  Legal, Finance, Real Estate, Insurance, Healthcare, and Government!

  • Redactable customer care works 24/5. They typically respond in a few minutes. You will get all your questions and worries sorted on our Redactable help center


So, Let's put it in a nutshell. In an age where data breaches are becoming more and more common, it's essential to take steps to protect sensitive information. One way to do that is by using data redaction tools. And with thought doubt, Redactable stands out among other data redaction solutions.

Why is Redactable the best? 

In summary, Redactable has a wide range of features that are very helpful.

  • Provides one-click data redaction technology.
  • It’s extremely user-friendly and easy to use. 
  • Ability to track changes and invite your colleagues. 
  • You can set up and work on large redaction projects flawlessly.
  • Redaction certificates allow you to know who made what changes and at what time.
  • It’s very affordable compared to other editing software out there. I mean it’s just $49 a month! 
  • Offers great customer service and technical support. You can send in your questions in case you need help or learn to use the software.

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